Federal government revises paperwork for new workers
The new I-9 Employment Eligibility Verification form contains embedded instructions and data validation if the form is filled out online to ensure accuracy.
“The new form clarifies several points of confusion for employees and employers and is designed to be easier to use,” CDA Practice Analyst Michelle Corbo said.
To reduce possible discrimination, the new I-9 form also only asks employees to submit other surnames they’ve used in the past, rather than requesting full names. Although the previous I-9 expired in March, its use is still valid until Jan. 21, 2017. It can be downloaded from the U.S. Citizenship and Immigration Services website beginning Nov. 22.
The California Dental Association reminds members about proper use of the form as they make hiring decisions. For example, only employees – not contractors – are required to fill out the form. Other best practices include the following:
• Ask workers to complete the form by the end of the first workday.
• Print the form and have the employee sign it – even if it's submitted online.
• Store the document in a safe place, either in the employee’s personnel file or in a separate binder off site.
The CDA offers a resource, the New Employee Checklist, available online at http://cda.org/resources.
Organizations in this story
California Dental Association 1201 K Street Sacramento, CA - 95814